Effective Data Visualisation in PowerPoint


When you present or visualise your data, it must be understandable and enjoyable. There are various data visualisation tools available, and PowerPoint is a flexible presentation tool with many features and methods. When you need to present your data effectively, it is good to understand How to Use PowerPoint. Microsoft PowerPoint Courses help you to understand the tools and features better. 

This blog will discuss how we can use PowerPoint effectively to create powerful and useful data visualisations.

Data Visualisation in PowerPoint

Why do you Need Data Visualisation?

More than presenting your data, data visualisation helps to make your data more effective and appealing. Charts, graphs, and infographics are used in PowerPoint to show data to your audience. Then, it will be easy to access, understand, and remember complicated information. Good data visualisation can make your presentations more exciting and convincing.

Choosing the Right Visual Elements

You need to decide and use the right visual features for your data in PowerPoint. Pie charts, line charts, scatter plots, and bar charts are the various types of charts available in Powerpoint. The selection of a chart is based on your data and how you need to present it. 

A bar chart is recommended when comparing amounts or a line chart to show changes over time. You can use pie charts to show proportions and scatter plots to see how two factors are related. Try out different charts to see which gets your point across the best.

Designing Clear and Engaging Slides

Once you’ve picked the right visuals, you should make clear, attractive slides that show your data well. Ensure your slides are clean and don’t have too much information on them. Use clear and helpful names and labels to help people understand the data.

Think about using colour in a planned way to draw attention to important points or tell data groups apart. But keep colour accessibility in mind, and don’t use colour combos that might be hard for some people to tell apart. With PowerPoint’s built-in colour schemes and customisation tools, it’s easy to make slides that look good and easy for everyone to understand.

Adding Interactivity and Animation

You can make your slides interactive and animated with PowerPoint, which is one of the benefits of using it to show data. Adding interactive elements like hyperlinks or buttons that can be clicked on lets your audience dig deeper into the data or find similar content. This can make people more interested and help them understand the information better.

For the same reason, using motion wisely can help draw attention to important points. When you use animations, do so sparingly and on purpose. Instead of adding extra distractions, focus on making your presentation move better and more transparent. To create lively and exciting slides, you can add animation effects to PowerPoint charts, graphs, and other visual elements.

Incorporating Infographics and Visuals

You might want to add infographics and other visuals to your PowerPoint slideshows. Infographics use a mix of text, pictures, and icons. It helps to show data that is both visually appealing and easy to understand. You can use PowerPoint tools and themes to make your infographics.

Adding pictures like photos, drawings, and icons can also improve the look of your data visualisations and help people understand the main ideas better. Use high-quality pictures that match your presentation style and relate to your writing. PowerPoint enables you to add images to your slides and rearrange them. So you can create presentations that look clean and professional.

Presenting and Explaining Data Effectively

Lastly, remember that good data visualisation isn’t just about making slides look good; it’s also about showing and describing the data well. Practise giving your talk to ensure it is clear, makes sense, and keeps people interested. Using storytelling techniques to contextualise the facts, give your audience new ideas, and connect with them deeply.

Asking for questions and feedback from the crowd will encourage them to interact with you. Be ready to provide more information about the data, clarify questions, and add more context or analysis as required. The presenter view and speaker notes features in PowerPoint can help you stay on track and organised during your presentation so you can focus on giving an exciting and powerful speech.


Using PowerPoint to visualise data well takes careful planning, design, and presentation skills. You can make exciting data visualisations that teach, inspire, and connect with your audience by picking the correct visual elements, creating clear and exciting slides, adding interactivity and animation, and presenting the data correctly. Try using various PowerPoint methods and tools to improve your data visualisation skills and take your presentations to the next level.

For more information visit: The Knowledge Academy.