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HR (Human resource) being the most crucial segment of an organization, whether it may be small or large, needs continuous attention and improvements in order to keep business ahead. Processing payroll that needs a good study of data like leaves, pay structure, HRA, arrears, deductions, taxes, etc. and managing employees including activities like onboarding to exit are some of the major and toughest duties of all.
Often, the human resources department is overlooked and other priorities are pursued. Nevertheless, not to forget that there are a huge number of companies that rely on automated HRMS system to streamline their HR activities under one roof thus saving time and later investing it into other strategic activities that actually matter.
Investing in developing HR functions is always a wise move. There are numerous benefits of the same such as engaging your workforce, training activities, scheduling meetings, performing monthly payroll and much more.
Here are some benefits to make you believe that it is never a foolish idea to invest in human resources development:
- The growth of an organization:
Organizations performing their HR functions on papers are prone to mundane and repetitive tasks that later due to not being streamlined and synced together experience confusion and conclude to miscalculations. This dines a lot of valuable time and efforts of them which could be utilized in other sensible activities like performing CSR activities which needs an honest investment by the workforce and incentive programs. Therefore investing in HRD to help your HRs perform efficiently will lead to a growing organization.
- Development of work culture:
One of the major assets of improved work culture is transparency in departments and workflow. A system which could bring transparency in operations like employee payroll and build trust must be included. Such a system includes HR software which includes self-service portals accessible by employees who can have an overview of the entire system including HR details, leave details and pay details. This not only builds trust but also keeps them informed of their deductions and addictions being made to their salary. As a result, it opens a channel for open communication between subordinates and reflects good culture.
- Delivering comfort:
As discussed earlier, one of the investments like integrating an HR software for your department in addition to being cloud supported can put your HR in heaven. It stores all your data online and makes it available anytime at demand. This provides a seamless experience for being flexible and mobile. Be it applying for leaves or checking their remaining PLs by an employee at any time in 24hrs or processing payroll, every HR related activity can be done conveniently through proper credentials and internet. Thus it makes a job for every person associated with the system a piece of cake.
- Data protection:
Being one of the most important factors for any organization, it becomes non-negotiable for any department to have measures for data protection. Same applies to your HR department. Tax data, previous employee data, present employee data, website details, etc. are some factors which need to be protected. A software which could store these data on cloud behind private credentials can help you. Even if there is outage your data is safe there without worrying about data loss. The only thing that must be taken care of is vendor policies. The vendor for your cloud must be studied well.
- Budget effective:
After going through all the above-mentioned benefits of investing in human resources, you might worry about the expenses behind it. The physical activities like CSR or branding totally depend on your will and don’t ask for real money. There might be small costing on upgrading your system. But there are many vendors who allow monthly subscriptions for particular software depending on your company size and goals. There is no need to buy an expensive tool. All your maintenance and future costs are taken care of by the vendor itself. Thus being ideal for startups too.
These are some major reasons why an organization must invest in human resources. As mentioned before, ‘major!’ indicating that this is the not the only list for benefits. Investing in HR development can provide never-ending advantages like improved time management, employee engagement, handling newbies, and many more.
How to get the most of your investment in HR tech?
Any HR software comes with features like handling all your HR duties with ease and that too without any high costs being paid for it. With its every new update HR domain has now become the most important asset for an organization.
The expectations out of an HR department after implementing the HRMS system is smooth and timely operations of payroll, attendance, and hiring. But despite such facilities and investments, there are instances where the previous features of the software are stretched to fulfill all their requirements. This makes a software being underutilized and stops you from giving your best.
To make the most of your investment in HRMS, you need to learn and utilize each and every feature and update your system. Major features that are neglected are as follows:
- Employees not being able to apply for leaves from their handheld devices
- Not being able to do proof entry and verification processes
- Not understanding technical procedures for appraisals, etc.
There are many more instances where businesses are seen not using their software efficiently. This may include a factory where employees are often uneducated workers, the labor class. But it doesn’t end here. What next you can do is contact the vendor for a solution. Like, for the first issue mentioned above, the solution can be maintaining an excel sheet of attendance and importing it to the system at the end of the month before processing payroll and so on.
So if you are willing to get rid of the repetitive, boring and tough tasks of what HRs need to perform daily, then it’s time for you to invest a little on developing your human resources department and make it competitive enough for upcoming challenges. Choose the best!